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HOA-ADR Intake — Request for Mediation or Arbitration

Start your Case with HOA-ADR

Welcome — you're in the right place.
This form starts your case with HOA-ADR. It takes about 10–15 minutes to complete. Your information is confidential and will only be reviewed by our coordinator.
What you'll need:
Names and contact info for both parties (initiating and responding)
A copy of the relevant ADR clause from the governing documents (if applicable)
A brief description of the dispute
For assessment disputes: account history showing the disputed amount
For responding parties: a copy of the filing or notice you received (if available)
After you submit, our coordinator will review your submission and contact you within 3 business days with next steps. If you're filing an Emergency Relief matter, we will respond more quickly given the urgent nature.

Section 1 - Path Selection

1.1 - Service Requested

Which service are you requesting?

Which service are you requesting?
A
B
C
D

1.2 - Party Role

Are you the initiating party (filing) or the responding party (responding to a filing)?

Are you the initiating party (filing) or the responding party (responding to a filing)?
A
B

Are there more than two parties (one Initiating party and one Responding party) that need to be included to reach an effective resolution to this dispute?

Are there more than two parties (one Initiating party and one Responding party) that need to be included to reach an effective resolution to this dispute?
A
B

1.3 - Filer Type

Are you filing as:

Are you filing as:
A
B
C
D
E

Section 2 - Parties

2.1 - Your Contact Information

Your full name

Your email

Your phone

Your mailing address

Are you represented by an attorney?

Are you represented by an attorney?
A
B

2.2 - Your Association

Association legal name

Your role in the Association (e.g., Board President, Property Manager, etc.)

Your authority to file

Your authority to file
A
B
C
D

Community address

Total number of units/lots in community

2.3 - Other Party's Information

Tell us about the other side of this dispute. If you're filing, this is the party you're filing against. If you're responding, this is the party who filed against you.

Other party type

Other party type
A
B
C
D
E

Other party name

Other party email (if known)

Other party phone number (if known)

Other party mailing address (if known)

Property address (if different)

Is the other party represented by an attorney?

Is the other party represented by an attorney?
A
B
C

2.4 Existing Case Reference (Responding Party Only)

HOA-ADR case reference number (if you have one, should be on notice of filing you received and look like 26-M-0041)

When did you receive notice?

How did you receive notice of the filing?

How did you receive notice of the filing?
A
B
C
D
E

Section 3 - The Dispute

3.1 Tell Us About the Dispute

Brief description of dispute (in 2-4 sentences)

Type of dispute (select all that apply)

Type of dispute (select all that apply)

Approximate dollar amount in dispute.

When did dispute start (best approximation)?

Has the dispute been to court?

Has the dispute been to court?
A
B
C

Is there an emergency or time-sensitive issue?

Is there an emergency or time-sensitive issue?
A
B

3.2 How is HOA-ADR authorized to hear this dispute?

3.2 How is HOA-ADR authorized to hear this dispute?
A
B
C
D

Upload agreement or excerpt of Governing Documents authorizing arbitration or mediation (file share is limited, only upload relevant section).

Have you sent any required pre-filing notices to the responding party?

Have you sent any required pre-filing notices to the responding party?
A
B
C

For assessment disputes, upload an account statement showing the disputed amounts.

Section 4 - Acknowledgements

I have read and agree to be bound by the HOA-ADR Mediation and Arbitration Rules and Procedures.

I have read and agree to be bound by the HOA-ADR Mediation and Arbitration Rules and Procedures.

I understand the fee structure for the service I selected and agree to pay the applicable fees as set forth in the HOA-ADR Fee Schedule.

I understand the fee structure for the service I selected and agree to pay the applicable fees as set forth in the HOA-ADR Fee Schedule.

I understand that submitting this form initiates an HOA-ADR proceeding and that I will receive a follow-up communication from the coordinator within 3 business days.

I understand that submitting this form initiates an HOA-ADR proceeding and that I will receive a follow-up communication from the coordinator within 3 business days.

I certify that the information provided is true and correct to the best of my knowledge.

I certify that the information provided is true and correct to the best of my knowledge.

I understand that this form is not legal advice and HOA-ADR does not represent any party. I have had the opportunity to consult with an attorney of my choosing.

I understand that this form is not legal advice and HOA-ADR does not represent any party. I have had the opportunity to consult with an attorney of my choosing.

Section 5 - Your Preferences

Preferred contact method

Preferred contact method
A
B
C

Best time to reach you?

How did you hear about HOA-ADR?

How did you hear about HOA-ADR?
A
B
C
D
E
F
G

Any additional comments you'd like to share?