HOA-ADR Intake — Request for Mediation or Arbitration

Start your Case with HOA-ADR

Welcome — you're in the right place.

This form starts your case with HOA-ADR. It takes about 10–15 minutes to complete. Your information is confidential and will only be reviewed by our coordinator.

What you'll need:

Names and contact info for both parties (initiating and responding)

A copy of the relevant ADR clause from the governing documents (if applicable)

A brief description of the dispute

For assessment disputes: account history showing the disputed amount

For responding parties: a copy of the filing or notice you received (if available)

After you submit, our coordinator will review your submission and contact you within 3 business days with next steps. If you're filing an Emergency Relief matter, we will respond more quickly given the urgent nature.

Section 1 - Path Selection

1.1 - Service Requested

Which service are you requesting?

Mediation - Voluntary, non-binding. We try to find a resolution together.

Arbitration with hearing - binding decision after a hearing. Virtual or in-person.

Document-only arbitration - binding decision based on written submissions. For disputes under $7,501.

Arbitration emergency relief - urgent interim relief request.

I'm not sure - let me describe my situation.

Are you the initiating party (filing) or the responding party (responding to a filing)?

Initiating party - I'm filing a new case.

Responding party - I received notice of a filing and am responding.

Are you filing as:

An individual homeowner

On behalf of a homeowner's / condominium association

A property manager (on behalf of an association)

An attorney representing the Association

An attorney representing the homeowner

2.1 - Your Contact Information

Your mailing address

Are you represented by an attorney?

Yes

2.2 - Your Association

Association legal name

Your role in the Association (e.g., Board President, Property Manager, etc.)

Your authority to file

By board resolution

By management agreement

By delegation from board

Total number of units/lots in community

2.3 - Other Party's Information

Tell us about the other side of this dispute. If you're filing, this is the party you're filing against. If you're responding, this is the party who filed against you.

Other party type

Owner

Homeowner's Association

Condominium Association

Other party email (if known)

Other party mailing address (if known)

Property address (if different)

Is the other party represented by an attorney?

Yes

2.4 Existing Case Reference (Responding Party Only)

HOA-ADR case reference number (if you have one, should be on notice of filing you received)

When did you receive notice?

How did you receive notice of the filing?

Email from HOA-ADR

Letter from other party

Letter from their attorney

Attach the notice you received

Section 3 - The Dispute

3.1 Tell Us About the Dispute

Brief description of dispute (in 2-4 sentences)

Type of dispute (select all that apply)

Unpaid assessments / late fees / interest

Covenant or rule enforcement

Architectural review denial

Common area / maintenance dispute

Governing document interpretation

Election or governance dispute

Approximate dollar amount in dispute

When did dispute start (best approximation)?

Has the dispute been to court?

Yes

Is there an emergency or time-sensitive issue?

Yes

Emergency explanation

3.2 How is HOA-ADR authorized to hear this dispute?

The governing documents require or permit ADR

Both parties have agreed in writing to ADR

A court has ordered ADR

Upload agreement or excerpt of Governing Documents authorizing arbitration or mediation (file share is limited, only upload relevant section)

Have you sent any required pre-filing notices to the responding party?

Yes

Upload a copy of the pre-filing notice you sent

For assessment disputes, upload an account statement showing the disputed amounts.

Upload any letters, emails, or notices already exchanged about this dispute.

Upload any other supporting documents you have. (Note: you will have an opportunity to share all your relevant documents with your assigned neutral once one is assigned)

Section 4 - Acknowledgements

I have read and agree to be bound by the HOA-ADR Mediation and Arbitration Rules and Procedures.

I consent and agree

I understand the fee structure for the service I selected and agree to pay the applicable fees as set forth in the HOA-ADR Fee Schedule.

I consent and agree

I understand that submitting this form initiates an HOA-ADR proceeding and that I will receive a follow-up communication from the coordinator within 3 business days.

I consent and agree

I certify that the information provided is true and correct to the best of my knowledge.

I consent and agree

I understand that this form is not legal advice and HOA-ADR does not represent any party. I have had the opportunity to consult with an attorney of my choosing.

HOA-ADR Intake — Request for Mediation or Arbitration

Start your Case with HOA-ADR

Section 1 - Path Selection

1.1 - Service Requested

Which service are you requesting?

1.2 - Party Role

Are you the initiating party (filing) or the responding party (responding to a filing)?

1.3 - Filer Type

Are you filing as:

Section 2 - Parties

2.1 - Your Contact Information

Your full name

Your email

Your phone

Your mailing address

Are you represented by an attorney?

2.2 - Your Association

Association legal name

Your role in the Association (e.g., Board President, Property Manager, etc.)

Your authority to file

Community address

Total number of units/lots in community

2.3 - Other Party's Information

Other party type

Other party name

Other party email (if known)

Other party mailing address (if known)

Property address (if different)

Is the other party represented by an attorney?

2.4 Existing Case Reference (Responding Party Only)

HOA-ADR case reference number (if you have one, should be on notice of filing you received)

When did you receive notice?

How did you receive notice of the filing?

Attach the notice you received

Section 3 - The Dispute

3.1 Tell Us About the Dispute

Brief description of dispute (in 2-4 sentences)

Type of dispute (select all that apply)

Approximate dollar amount in dispute

When did dispute start (best approximation)?

Has the dispute been to court?

Is there an emergency or time-sensitive issue?

Emergency explanation

3.2 How is HOA-ADR authorized to hear this dispute?

Upload agreement or excerpt of Governing Documents authorizing arbitration or mediation (file share is limited, only upload relevant section)

Have you sent any required pre-filing notices to the responding party?

Upload a copy of the pre-filing notice you sent

For assessment disputes, upload an account statement showing the disputed amounts.

Upload any letters, emails, or notices already exchanged about this dispute.

Upload any other supporting documents you have. (Note: you will have an opportunity to share all your relevant documents with your assigned neutral once one is assigned)

Section 4 - Acknowledgements

I have read and agree to be bound by the HOA-ADR Mediation and Arbitration Rules and Procedures.

I understand the fee structure for the service I selected and agree to pay the applicable fees as set forth in the HOA-ADR Fee Schedule.

I understand that submitting this form initiates an HOA-ADR proceeding and that I will receive a follow-up communication from the coordinator within 3 business days.

I certify that the information provided is true and correct to the best of my knowledge.

I understand that this form is not legal advice and HOA-ADR does not represent any party. I have had the opportunity to consult with an attorney of my choosing.

Section 5 - Your Preferences

Preferred contact method

Best time to reach you?

How did you hear about HOA-ADR?

Any additional comments you'd like to share?